Affirmative Action Training For Managers: 6 Things To Consider

Affirmative action training for managers helps make informed and thoughtful decisions for a strategic employer approach. Affirmative Action Plans (AAPs) are written papers that contractors and subcontractors must submit when trading with the US government. 

The Office of Federal Contract Compliance Programs of the Department of Labor enforces the law. Harassment against employees based on ethnicity, gender, faith, language, colors, or native origin is illegal under the Equal Employment Opportunity Act (EEO). Affirmative action refers to measures directed towards a non-dominant group to improve their quality of education or job access.

Individuals and supervisors who are trained on the principles of AAPs are more aware of how AAPs assist businesses to access the biggest pools of eligible applicants, as well as their role in promoting policies and practices that encourage innovation, equality, and participation.

What Industries Have to Employ Affirmative Action Training for Managers?

As per the Department of Labor’s website, Executive Order 11246 mandates that federal contractors and federally subsidized building contractors who undertake at least $10,000 in government work per year take affirmative action to help ensure equality of opportunity in all factors with their workforce.

  • It covers subcontractors who sell components to firms with government contracts, such as engine part makers for manufacturers of vehicles acquired by the Defense Department.
  • Financial companies that have federal funds checking accounts or sell or cash U.S. savings bonds should also have an affirmative action strategy in place.
  • Affirmative action strategies can also be implemented voluntarily by private enterprises to promote their workplace diversity. If the following applies, the business must adhere to federal Affirmative Action requirements:
  • The employer works on federal government contracts for $50,000 or over, and 
  • The company employs more than 50 people.

Management and employees who are trained on the principles of AAPs are more conscious of how AAPs assist businesses to access the biggest pools of eligible applicants, as well as their role in promoting policies and practices that encourage equality, tolerance, and inclusion.

What Does an Affirmative Action Plan Training consider?

Before formulating their necessary actions, the company must gather their previous employment statistics and present their results in an Affirmative Action Plan training.

  1. Analysis of Job Groups

The organization must do a thorough examination of all of its occupations, as well as the qualities of each employee who fills these functions. Include all of their earnings, as well as their Equal Employment Opportunity (EEO-1) employment classification. Businesses must have their remuneration pattern and compensation in addition to their earnings.

  1. Individuals are Assigned to Job Groups

This is often a table that compares the overall number of workers to minorities or female colleagues in each occupational area. This provides a broad picture of the company’s internal diversity within each job area.

  1. Profile of the Organization

This is a simplified representation of the company’s employee hierarchy. They normally begin with the department heads and work their way down to all other positions. This section of the Affirmative Action Plan training must state how many total workers there are compared to the management and the genders and races of almost all of them.

  1. Analysis of Utilization

This element is intended to guarantee that there is diversity inside each job category as well as across the organization, based on the availability of competent minorities in the region.

  1. Using the Internal Workforce as a Measure of Availability

This is, without a doubt, the most crucial aspect of usage analysis. This is when a corporation compares its corporate average of women/minorities to the proportion of minorities/women in the surrounding region with the same capabilities. If a corporation employs a lower number of women and people of color than the standard of its rivals, it must establish placement targets.

  1. Goals for Placement

These are recruitment objectives for a corporation to meet or surpass the accessibility of minorities/women in the local employment market. A deadline must be established for the company to reach the required proportion of diversity.

Ways in Which Managers Can Employ Affirmative Action Training

Companies will almost always fail to recognize institutional biases if left unchecked unless they participate in the type of systemic surveillance that is the characteristic of affirmative action. Until they have exposure to a huge database of comparable data, even the most intellectual and fair-minded people have trouble discovering injustice in a system.

Affirmative action in the workplace may involve the creation of anti-discrimination provisions that encourage inclusion and diversity. During the recruitment application phase, candidates are frequently exposed to communication that supports multiculturalism and inclusion in the workplace. Companies frequently give candidates the option of selecting whether or not they register as a minority or a native individual.

As per Barbara Bergmann, an expert economist, the Equal Employment Opportunity Commission gets 63,000 complaints every year, of which 500 are taken to court. From both the victim’s and the company’s perspectives, it would make far more sense – to prevent issues from becoming so serious that legal action is necessary for many circumstances. Both are necessary for preventing and dealing with prejudice.

It’s a prevalent practice in India, where the Quota System mandates that colleges, businesses, and other organizations set aside a specific number of seats for persons who have historically been subjected to discrimination based on their social status. Quotas, on the other hand, can take the shape of preferential treatment and discrimination against other candidates, which is why they are unlawful in the United States.

What is the 80% Rule of Hiring?

The 80 percent guideline was devised to assist businesses in determining if they were unknowingly discriminating in their employment practices. According to the law, companies must hire identifiable groups at a percentage that is at least 80% that of white males.

For instance, if a corporation employed 100 white males in the last recruiting cycle but only 50 women, the organization may be deemed to be breaking the 80 percent guideline.

  • The rule has little practical effect other than to cast doubt on a company’s employment practices. 
  • Those found in breach merely have to establish a genuine justification for hiring restricted minorities at such a decreased expense.
  • Some firms may hire predominantly one ethnicity or cultural group when recruiting a new workforce. While recruiting the best competent person is vital, having a large percentage of a company’s workforce belonging to a particular cultural community might raise doubts about the company’s equitable workplace policies. 

However, the 80 percent rule is a valuable guideline for businesses to consider when recruiting to ensure that they are not prejudiced towards recognized minorities without realizing it. Creating an Affirmative Action Plan is merely the first step. Even with a compliance Affirmative Action Program, companies must ensure that all staff is taught and up to date as an Executive or entrepreneur, or businesses risk facing a lawsuit.

Bottom Line

Quotas, privileges, and backward discrimination are the most complex affirmative action challenges. Affirmative action programs are a reality for all government-contracted enterprises, even though they continue to be a subject of concern for some. 

Affirmative action has an impact on a wide range of individuals and organizations, and evidence suggests that it has improved educational and job chances for women and individuals from minorities. As a result, there is still a need for sensitivity and affirmative action training, particularly at the managerial level.

Related Content


Impactly’s online sexual harassment and diversity, equity & inclusion training packages are used by hundreds of organizations across the country. Impactly is powered by Get Inclusive, one of the largest providers of prevention and compliance training for colleges and universities.